Purchasing Administrator

Purchasing Administrator – Middlesbrough
Monday – Friday 20k salary
(Reporting to Purchasing Lead)
 
You will be required to carry out all purchasing and clerical duties in the Purchasing Department as outlined below.
???? Efficient, self-motivated, organised, and a good communicator with excellent IT and interpersonal skills.
????Qualifications And Experience
????Minimum 5 GCSE’s grade 5/C and above or equivalent
????Experience within an internal sales position is essential and experience within the GRP and steel industry would be an advantage
 
Responsibilities to include:
·    Receive all material, R&M and consumable requisitions ensuring that they are checked against stock levels to confirm the need. Then checking they are filled in correctly before finding a source.
·    Receive fabrication packages from DO (with assistance from Procurement Lead)
·    Agree a price before passing on for the correct authorisation.
·    Confirm the originator’s prices are correct if given prior to issue i.e. quotes to check the rate is correct.
·    Ensure all correct authorisation procedures are followed for requisitions.
·    Verbal confirmation of all purchase orders where applicable followed by a hard copy.
·    Booking in all delivery notes which have not been booked in, ensuring all goods stated have arrived.
·    System filing of completed POR’s
·    Distribute all completed requisitions back to the originator via e-mail.
·    Chase any outstanding orders on a daily basis, sourcing reasons and advising the originator – Working in advance to ensure smooth transition of deliveries.
·    Manage a KPI of Supplier Performance based on key Suppliers/high risk Suppliers.
·    Dealing with query invoices where required, providing explanations for any variances which appear. Ensuring query invoices are cleared or dealt with in a timely manner.
·    Attend meetings with new and current suppliers to negotiate prices which are going to be accommodating to the Company.
·    Manual stock checks
·    Updating the sub-contractor log on a daily basis or as and when relevant information is available ensuring comments are understandable and direct.
·    Receive GRN’s from Goods Inwards and ensure accuracy
·    Ordering, monitoring and distributing of stationary
·    Monitoring of consignment stock with RS Industrial including, reporting of usage highlighting trends and receipting in of deliveries.
·    Generating Commercial Invoices for exported goods inline with the packing list and OLAd system information.
·    Receive daily the despatch dockets, check for any comments and notes, system invoice as appropriate.
·    Collation of data to aid Management Reporting.
·    Receipt of Import documents